“The duty of the General Evaluator is to present the Evaluators for the formal speeches. Evaluations provide immediate feedback to the speaker, as well as provide Evaluators with another opportunity to practice their skills at listening and speaking. Finally, I will provide an overall general evaluation of the meeting.”
I. BEFORE THE MEETING:
• Confirm the club meeting program and/or checklist with the Toastmaster
• Make sure that all the evaluators connect with the respective speakers regarding their evaluations.
• Make sure that each speaker is aware of who will be evaluating them.
• Identify and confirm meeting assignments in coordination with the VP of Education and Toastmaster of the Day.
II. DURING THE MEETING:
• During the meeting, take notes and report on all club proceedings to evaluate things such as timeliness, enthusiasm, preparation, organization, the performance of duties, etc.
• You are required to evaluate the evaluators and not the speakers. Of course, some constructive feedback can be given, but that’s not the primary focus.
A. Explain General Evaluator Role:
✓ Facilitate formal evaluation of the prepared speeches.
✓ Facilitate Grammarian Report and Ah-Counter Report.
✓ Evaluate the evaluators and evaluate the meeting in general.
B. Request Timing Requirements of evaluations
C. Introduce the evaluators, one at a time, in the format Toastmaster X will be evaluating the speech from Toastmaster Y.
D. Request Timers Report on Evalauations and call for Vote on Best Evaluator
E. Request 1-minute reports from each of the supporting role players (Grammarian, Ah Counter, etc.) as listed on the agenda. The list of role players may vary from meeting to meeting.
F. Share your thoughts on the entire meeting in general. Apart from focusing on the evaluation of the evaluators, additional focus area for feedback are:
✓ Starting of the meeting
✓ Room Set-Up
✓ Greeting of guests
✓ Overall impression of the meeting
✓ Has the meeting conducted per the agenda?
✓ Any other areas of improving the overall meeting in general, etc.